DECISION-MAKING FRAMEWORK
Egerton University is committed to making information about its organisation, functions, decision-making processes and channels of accountability available to the public, in accordance with the Access to Information Act, 2016 and the Access to Information (General) Regulations, 2023. In this regard, the University provides information on its governance structure, key decision-making organs, responsibilities of officers and the procedures through which decisions are considered, approved and implemented.
Below is a summary of the University's organisational and decision-making framework to facilitate access to such information. It should be read together with the Universities Act, 2012, the Egerton University Charter, the Egerton University Statutes and other applicable University policies and regulations. The University Council, Senate and University Management Board are distinct organs with specific mandates and functions under the University's governance framework.
KEY DECISION-MAKING ORGANS AND OFFICERS
| Organ / Office | Key responsibilities | Supervision / accountability |
|---|---|---|
| University Council | The governing organ of the University. Employs staff within its mandate; approves University Statutes, policies and the budget; oversees University assets and determines provisions for capital, recurrent expenditure and reserves; receives grants, donations and endowments; and undertakes other functions provided by law and the Charter. | Provides governance and oversight in accordance with the Universities Act, Charter and Statutes. The Vice Chancellor serves as an ex-officio member and Secretary to Council. |
| Vice Chancellor | Provides overall executive leadership and coordination of University functions; handles policy matters, planning, public relations, resource mobilisation, risk management and general University development; exercises disciplinary authority over staff and students within the applicable framework; chairs Senate and the University Management Board; and may assign or delegate duties. | Chairs Senate and the University Management Board and directly supervises the Deputy Vice Chancellors and other senior officers as provided in the University structure and applicable instruments. The Vice Chancellor is accountable to the governing framework of the University. |
| University Senate | The principal academic decision-making organ. Determines academic standards and awards; considers and proposes admission and examination regulations; initiates development of Statutes and proposals relating to the conduct of the University; and makes regulations within its powers under the Charter and Statutes. | Chaired by the Vice Chancellor. Senate reports its findings on academic standards to Council where required by law. It operates under its statutory mandate. |
| University Management Board (UMB) | A senior management organ chaired by the Vice Chancellor and comprising the Deputy Vice Chancellors and other chief officers of the University. It provides a forum for coordinated executive management and implementation of University functions across the major administrative and academic areas. | Chaired by the Vice Chancellor. Its membership and management role are defined by the University's governance framework. |
| Deputy Vice-Chancellor (Academics, Research and Extension) | Provides policy guidelines for academic programmes; research and innovation, extension and outreach; guides academic units; oversees examinations; manages consultancy-related functions; coordinates research documentation and academic events; and liaises on staff training and development. | Reports through the Vice Chancellor within the University management structure and oversees the academic and research units assigned to the Division. |
| Deputy Vice-Chancellor (Administration, Finance and Planning) | Develops, implements and monitors the Strategic Plan; coordinates human capital management; plans and administers physical resources; oversees University assets; coordinates disability mainstreaming; plans financial resources; coordinates annual estimates and operational budgets; prepares financial reports; and coordinates support functions. | Reports through the Vice Chancellor within the University management structure and oversees the administrative, finance and planning functions assigned to the Division. |
| Principal / Campus College leadership | Provides leadership and coordination of the functions of the respective campus college within the authority assigned by the University governance framework. | Works within the University management structure and applicable delegated authority, reporting through the prescribed University channels. |
| Deans of Faculties | Lead Faculties; convene Faculty Boards and Boards of Examiners; oversee examinations, postgraduate thesis defences, academic, research, consultancy, innovation and outreach programmes; implement University policies and regulations; prepare estimates, work plans and reports; manage inter-departmental and inter-faculty activities; and oversee academic advising and curriculum implementation. | Work within the academic management structure and liaise with the Deputy Vice Chancellor (Academics, Research and Extension) and other University organs. Represent their Faculties in Senate and its committees. |
| Directors of Directorates / Heads of Units | Provide leadership in their respective functional areas, implement approved policies, plans and activities, manage assigned resources, prepare reports and coordinate the work of their units in accordance with the mandate of the Directorate or unit. | Operate within the delegated authority of the University and the relevant Division or reporting line. Accountability is exercised through supervisory officers, management committees and applicable University policies and procedures. |
| Chairpersons of Departments (CODs) | Lead Departments; convene departmental meetings and Boards of Examiners; manage examinations; oversee academic, research, consultancy, innovation and outreach programmes; implement University policies and regulations; prepare estimates, work plans and reports; monitor curriculum implementation; manage departmental risks; and oversee student academic advising. | Work within the academic management structure and liaise with the Dean, Deputy Vice Chancellors and other University organs as prescribed by the Statutes and delegated authority. |
